Universal Business AI Prompts
Transform Your Business Operations with AI
Ready-to-use prompts for law firms, construction companies, consultancies, and any professional service business
How to Use These Prompts
Customize Variables
Replace [bracketed items] with your specific details
Replace [bracketed items] with your specific details
Add Context
Include your industry, company size, and specific situation
Include your industry, company size, and specific situation
Iterate & Refine
Use AI feedback to improve outputs through multiple rounds
Use AI feedback to improve outputs through multiple rounds
Always Review
Verify accuracy and customize for your brand voice
Verify accuracy and customize for your brand voice
💼
Proposal Generator
Create professional proposals that win clients across any industry
Create a professional proposal for [service type] services for [client name/type]. Include: Executive Summary, Understanding of Requirements, Proposed Solution, Timeline, Investment, and Next Steps. Address their key challenge of [main problem] and emphasize our strengths in [your differentiators]. Keep professional but personable tone.
Example Usage:
Perfect for law firms pitching legal services, construction companies bidding projects, or consultants proposing engagements
Proposals
Client Acquisition
Sales
📧
Follow-Up Email Sequences
Nurture prospects with strategic follow-up campaigns
Create a 5-email follow-up sequence for prospects who [specific action: downloaded our guide, attended our webinar, met at conference]. For [target audience] in [industry]. Each email should provide value while moving them closer to [desired action: consultation, proposal, meeting]. Include subject lines and space emails [timeframe: 3 days, 1 week, etc.] apart.
Example Usage:
Automate prospect nurturing for any professional service business
Email Marketing
Lead Nurturing
Automation
🎯
Competitive Positioning
Analyze competitors and position your services strategically
Analyze our competitive landscape in [market/industry]. Compare our [service/product] against [3-5 main competitors] on: pricing, service quality, expertise, customer experience, and market reputation. Identify our unique value proposition and create messaging that differentiates us. Suggest 3 strategies to compete more effectively.
Example Usage:
Strategic planning for any business looking to strengthen market position
Competition
Strategy
Positioning
⚙️
Process Optimizer
Streamline business processes and eliminate inefficiencies
Analyze our current [process name: client onboarding, project delivery, billing, etc.] process and identify inefficiencies. Current steps: [describe current process]. Suggest optimizations to reduce time by [target: 30%, 2 hours, etc.], improve quality, and enhance client experience. Include specific tools, automation opportunities, and revised workflow.
Example Usage:
Optimize any business process from legal case management to construction project workflows
Process Improvement
Efficiency
Operations
⚠️
Risk Assessment Matrix
Identify and mitigate business risks proactively
Create a comprehensive risk assessment for our [business type/project type] operation. Identify risks in categories: Financial, Operational, Legal/Compliance, Reputation, Technology, and Market. For each risk, provide: probability (1-5), impact (1-5), risk score, mitigation strategy, and responsible party. Focus on risks specific to [industry/situation].
Example Usage:
Essential for construction projects, legal cases, consulting engagements, or any business operation
Risk Management
Planning
Compliance
📊
Performance Dashboard
Track KPIs and metrics that drive business success
Design a performance dashboard for our [business type] with [number] employees. Include metrics for: Financial Performance, Operational Efficiency, Client Satisfaction, Employee Productivity, and Business Development. For each metric, specify: calculation method, target vs. actual, frequency of measurement, and responsible person. Focus on metrics that drive [main business goal].
Example Usage:
Create accountability and track progress for any professional service business
KPIs
Metrics
Performance
🤝
Client Onboarding Flow
Create smooth onboarding experiences that set clients up for success
Design a comprehensive client onboarding process for our [service type] business. Include: Welcome sequence, documentation requirements, expectation setting, communication protocols, project kickoff, and first [30/60/90] days milestones. Address common client concerns about [typical worries] and ensure smooth transition from sale to service delivery.
Example Usage:
Essential for law firms taking new cases, construction companies starting projects, or consultants beginning engagements
Client Experience
Onboarding
Process
📞
Difficult Conversation Scripts
Handle challenging client situations with professionalism
Create conversation scripts for handling [difficult situation: budget overruns, missed deadlines, scope creep, quality issues, client complaints]. Include: Opening statement, acknowledgment of concern, explanation of situation, proposed solution, next steps, and follow-up actions. Tone should be professional, empathetic, and solution-focused for [industry context].
Example Usage:
Prepare for challenging conversations in any client-facing business
Communication
Conflict Resolution
Scripts
⭐
Client Success Stories
Transform client outcomes into compelling case studies
Transform this client outcome into a compelling case study: [brief description of project/case/engagement]. Use format: Client Challenge, Our Solution, Results Achieved, Client Testimonial. Include specific metrics like [relevant numbers: cost savings, time reduction, revenue increase, etc.]. Write for [target audience] to demonstrate our expertise in [specific area].
Example Usage:
Create marketing materials from successful legal cases, completed construction projects, or consulting engagements
Case Studies
Marketing
Success Stories
📈
Market Opportunity Analyzer
Evaluate new market opportunities and expansion strategies
Analyze the market opportunity for expanding our [current services] into [new market/geographic area/service line]. Assess: Market size, competition, barriers to entry, required investments, potential revenue, timeline to profitability, and strategic fit. Include SWOT analysis and recommend whether to pursue, with specific next steps if yes.
Example Usage:
Strategic planning for business expansion in any industry
Market Analysis
Strategy
Growth
💡
Innovation Brainstormer
Generate creative solutions to business challenges
Brainstorm innovative solutions for this business challenge: [describe specific problem]. Consider approaches from different industries, emerging technologies, process innovations, and creative business models. Generate [number] ideas ranging from quick wins to transformational changes. Evaluate each for: feasibility, cost, impact, and timeline. Recommend top 3 with implementation plans.
Example Usage:
Solve operational challenges, improve client service, or develop new revenue streams
Innovation
Problem Solving
Creativity
🎯
Strategic Action Planner
Convert business goals into executable action plans
Create a 90-day action plan to achieve this business goal: [specific objective]. Break down into weekly milestones with specific tasks, responsible parties, required resources, and success metrics. Include potential obstacles and contingency plans. Ensure plan is realistic for our [team size/resources] and aligns with our strengths in [core capabilities].
Example Usage:
Execute on strategic initiatives like revenue growth, operational improvement, or market expansion
Planning
Execution
Goals
Remember: Always customize variables, add your specific context, and review AI outputs for accuracy and brand alignment.
